July 2026. Luxembourg Learning Centre. Contact: orbilu@uni.lu
ORBilu is University of Luxembourg’s (hereafter UniLu) institutional open repository and bibliography (hereafter ‘the repository’/ORBilu). The mandate includes mandatory and recommended deposits for scientific research output [1], to comply with current academic objectives and national legal deposit law [2].
The University of Luxembourg requires all University members to:
Deposits are monitored and used for reporting. This mandate applies only to those publications produced during employment or doctoral studies at the University of Luxembourg. (Ex: If an author started on 1 Jan 2021, there is a requirement to deposit everything produced from 1 Jan 2021 onwards.)
In addition, we encourage regular deposits of additional research output (peer-reviewed and other scientific output, e.g. reports, presentations, technical works, metadata for datasets, media work and public outreach items such as lay-audience publications, stakeholder events, talks, etc.), following the ‘as open as possible, as closed as necessary’ approach.
The mandate expresses UniLu’s commitment to supporting Open Access and FAIR, while respecting copyright laws and publishers’ agreements. It also affirms that authors retain the freedom to choose the publication venue that best suits their needs. Support and guidance are provided by the Luxembourg Learning Centre. The repository increases the visibility and recognition of UniLu researchers and their work, while ensuring long-term preservation and supporting societal and policy impact.
[1] University of Luxembourg CoARA Action Plan, 24 Jan 2024, Accessible at: https://zenodo.org/records/10560904
[2] Règlement grand-ducal du 21 décembre 2017 modifiant le règlement grand-ducal du 6 novembre 2009 relatif au dépôt légal
[3] ORBilu Legal Information, Accessible at: https://orbilu.uni.lu/page/legal-information
The University of Luxembourg requires researchers to deposit their publications in ORBilu in order to:
By maintaining a complete record of the University's scholarly production, ORBilu helps strengthen both the reputation of the University and the visibility of its researchers.
University members are required to:
This requirement applies to publications produced while employed by the University of Luxembourg and published since 1 January 2009. If a researcher joined the University after that date, the obligation applies only to publications produced during their employment at the University.
The full text should be deposited in ORBilu immediately upon acceptance for publication and no later than one month after acceptance.
Early deposit ensures that publication records are complete, facilitates compliance with funder requirements and allows the appropriate access conditions to be set as soon as publisher policies permit.
No.
The UL Deposit Mandate requires the deposit of the full text, but it does not require immediate Open Access. Authors remain responsible for selecting the appropriate access level according to copyright agreements and publisher policies:
The University nevertheless encourages authors to make their work openly accessible whenever possible.
Yes.
The Deposit Mandate does not restrict academic freedom or choice of publisher in any way. Researchers remain free to publish wherever they consider most appropriate for their work.
The mandate concerns the deposit of publications in ORBilu, not the venue in which they are published. [orbilu.uni.lu]
The University strongly encourages researchers to deposit all scholarly outputs, regardless of publication date, including:
Although these materials are not all covered by the mandatory deposit requirement, their inclusion contributes to a more complete representation of the University's research activities.
Since 1 January 2014, only publications recorded in ORBilu and deposited according to the University's rules are considered for:
Researchers are therefore strongly encouraged to ensure that their ORBilu records remain complete and up to date.
No.
ORBilu is a repository and research information system. Its purpose is to collect, preserve and disseminate publication information and related data.
ORBilu does not define evaluation criteria, rank researchers or compare disciplines. It provides publication data and usage statistics that may support institutional reporting and visibility.
If you have questions about the Deposit Mandate, copyright, publisher policies, Open Access or depositing your publications in ORBilu, please contact: orbilu@uni.lu