New at the University?

Your account is automatically created once you have an IT account. You do not have to do anything to your profile page in ORBilu, this will be automatically created when you start depositing works.
To login, enter your Uni.lu userid and password.

You do not need to deposit references produced before your time at the University, but should you want to do so, you have 2 options:

Option 1 (recommanded): Link to your references on ORCid or Google Scholar, or any other repositories from your University webpage profile. Then, to highlight your work prior to your University of Luxembourg’s enrollment and for a greater visibility, we recommend using your institutional profile on the UL website by adding an "online presence" section, as some UL researchers do

Option 2: If you decide to deposit your reference list in ORBilu, the simplest way to do this is to import your reference list as BiBTex or RIS into ORBilu. For each reference you must then change your author name from the UL identity to your previous affiliation. You do this by overwriting your name in the author field. This way you show that work was produced prior to your UL career.

Add your first publication by navigating to MyOrbilu – press green button ‘add a publication’ and select from the deposit options. Pasting a DOI is the fastest way to deposit.

Remember that any peer reviewed articles & published conference proceedings must be accompanied by full text. Therefore, check what you are allowed to do with your manuscript by checking the publishers’ website or the Journal Checker Tool. If in doubt, you can write to the editor to ask or contact us and we will help you.

As an organisation we are committed to providing full text as open access, please select the appropriate license from the list. Check your signed copyright agreement for the appropriate license or assign your own if the content is not formally published.

If you wonder why depositing content is not automated:

Copyright often plays a role in published content and only you as the author knows who owns your work.

Many references that are deposited in ORBilu is not formally published content, e.g. peer reviewed journal articles. Nearly half the content of ORBilu is material classed as ‘grey literature’. Grey literature is highly desired in many subjects due to its sometimes more up to date information (e.g. rapid dissemination for the common good), the reasons it was produced and perhaps funded (e.g. policy related or citizen science), evidence that cannot be produced or covered by peer-review (e.g. case studies or a speech), and most importantly of all, grey literature is very difficult to locate and access due to the lack of standardised indexing and catalogues for these types of literature. The curation of such literature in ORBilu therefore has immense value to research and society. Example of grey literature includes policy reports, case studies, presentations, summaries from discussions at events, technological developments, newspaper articles, documentaries, maps, datasets etc.

As the author only you know how to enrich the record fields with appropriate metadata, without it your work may not meet FAIR standards. These standards are important not only from an open science viewpoint, but also from a technical perspective as ORBilu is scraped regularly by various web crawlers and indexing tools. Should metadata be of poor quality or missing, it affects the reputation of ORBilu as a repository.

ORBilu uses semi-automated processes to bring in metadata from various internal and external sources where possible, some of these which are paid for and others which are necessary from a University perspective. Where possible you will see pre-filled fields, or you can select from lists when you start typing. Some fields are not mandatory but contribute enormously to your publications being FAIR and help evaluations of research output undertaken routinely by a variety of organisations and people.

If you have a publication you wish to acquire a permalink to, you have several options.

ORBilu provides a permalink to your publication automatically, this is called a handle. Once you have deposited, the handle remains permanent with the archive.

Reqesting a DOI from the LLC through the persistent identifier service where the DOI will be registered using DataCite. Your publication does not have to be open access, but there will be a publicly accessible metadata entry in the DataCite database, searchable on the web.
By depositing the publication in Zenodo, where the DOI is automatically created (note that the publication must be open access in Zenodo).