The document type defines what kind of publication you are depositing: an article, a book chapter, a paper from a conference proceeding, etc. ORBilu proposes a wide range of different document types to choose from. You can see the full list, with definitions, in the typography which can be found in the Toolbox.
Naturally, different document types have different information associated with them. For example:
Therefore, it is important to select the correct document type for the publication you wish to deposit. As a general rule, if it has an ISBN, it's in a book - be it a book chapter or a paper from a conference proceeding published in a book. If it has an ISSN, it's in a journal.
The discipline provides a means of loosely grouping publications together in order to aid visitors to the site who are interested in certain fields. You are able to choose multiple disciplines in order to most accurately reflect the subject matter of your publication.
The disciplines provided have been inspired by the ISI classification of Current Content as well as by various national and international classifications. Like any classification process, this categorization is essentially imperfect and open to question. It was developed by deciding to avoid the multiplication of categories which would have led to it quickly becoming unusable.
Each Uni.lu author has a unique identifier in ORBilu. This allows ORBilu to be able to group together the publications for a particular author and display them, for example, on his/her Uni.lu webpage. Therefore, it is important to always select your Uni.lu co-author from the list of names supplied.
The affiliation of the author should be his/her place of work at the time of publication. For Uni.lu authors, their Uni.lu affiliation will display automatically. If they were employed elsewhere at the time of publication or you wish to specify multiple affiliations (ex: SnT + CSC), click on the button to modify their affiliation.
ORBilu provides a list of over 40 000 journal titles which have been verified by the ORBilu and/or ORBi(Liège) team. By selecting from the list, you get not only the full journal details such as ISSN and peer-review indicator but it ensures that the link to the Sherpa/RoMEO database where you can check your publisher's self-archiving policy is created. This doesn't guarantee that your journal is in Sherpa/RoMEO but at least, if it is, it guarantees that the page will be found.
Some other key fields to complete, even though they are not required, are:
In order to avoid duplicates, we recommend that the first Uni.lu member (amongst all of a publication's authors) deposits into ORBilu. As long as you choose your Uni.lu co-author from the proposed list, they will see in their MyORBilu that the submission is in progress. They can then make any necessary changes to the reference during the signature process (if required) or after the submission has been completed.
All the references that were in the previous system (publications.uni.lu) have been pre-imported into ORBilu. These references have to be checked and completed by the authors. For peer-reviewed journal articles and papers from conference proceedings published in a journal since 1 Jan 2009, the depositor will also have to add the full text of the document and choose its access type (open access, open access with embargo, restricted access).